School and college management software for the whole academic year
Udoox EduTech brings your admissions, your fees, your classes and your exams together in one system — so your office spends less time chasing, parents stay informed, and every student record stays in one place.
What Udoox EduTech changes for your institution
Whether you run a school, a college, a university department or a coaching centre, these are the reasons heads move across.
Fees collected on time
Instalments, reminders and online payment run to rules, so collection stops depending on who remembered to call.
An office that stops chasing paper
Forms, approvals and records move through the system, so the counter queue gets shorter every term.
Parents informed before they call
Absence, marks and fee reminders reach the family the same day, so the office answers fewer phone calls.
Teachers get their time back
Attendance in a minute and marks entered once, with the timetable and substitutes already sorted.
One record per student, for years
Admission, fees, attendance, marks and certificates all sit on the same record for as long as you need it.
Room to grow
Add a course, a stream or a second campus without starting again on a new system.
The features your office uses every term
What the office needs in admission season, and what the head needs at the end of term.
Admissions
Enquiries followed up with call logs, applications with your own questions, entrance tests, merit lists, quotas and offers.
Fees and collection
Fee heads and structures per course and year, instalments, concessions with approval, online payment and late fees.
Timetable and attendance
A timetable with no clashes and a substitute found when a teacher is away. Daily or period attendance with shortage rules.
Exams and results
Hall tickets, seating plans, mark entry by component, moderation before publishing, marksheets, revaluation and rank.
Parents and students
One login per family showing attendance, marks, fees and notices, with alerts by email and message.
Online classes and study material
Study material released on a date you choose, assignments handed in and marked, quizzes scored automatically and online classes launched straight from the timetable.
Placements and alumni
Recruiters, drives and student applications tracked through to the offer letter, with alumni records kept afterwards so your placement numbers are ready whenever you are asked for them.
Coaching batches and test series
Short batches and test series run alongside your regular classes, each with its own fee plan, timetable and result format, and ranks published after every test.
Everything you need, already included
Udoox EduTech is a complete system. Everything below is part of it from day one, so your team has what it needs as your business grows.
Courses and curriculum
- Courses, streams and electives
- Subjects with credits and hours
- Batches, sections and sets
- Syllabus tracked against the plan
- Academic calendar and holidays
- Credit-based and elective mapping
- Short-term and certificate programmes
Certificates and records
- Transfer and bonafide certificates
- Character and conduct certificates
- Full academic history per student
- Documents stored against the record
- Records kept after a student leaves
- Migration and provisional certificates
- Duplicate documents issued on request
Library
- Catalogue with copies and shelves
- Issue and return by scan
- Fines worked out automatically
- Reservations and renewals
- Books not returned, by student
- Digital books and journal access
- Stock check of the whole catalogue
Hostel and mess
- Rooms, beds and allotment
- Gate pass and leave register
- Mess plans and monthly bills
- Visitor log
- Complaints and repairs
- Warden duty roster and night check
- Canteen accounts and prepaid cards
Transport
- Routes, stops and timings
- Vehicle documents and renewals
- Students mapped to a stop
- Charges worked out by distance
- Driver and attendant records
- Live vehicle tracking for parents
- Fuel, servicing and driver duty logs
Staff and payroll
- Staff records and qualifications
- Workload per teacher
- Attendance and leave
- Salary worked out monthly
- Appraisals and increments
- Teacher qualifications ready for inspection
- Staff training and development records
Accounts and compliance
- Collection posted to the ledger
- Grants and scholarships accounted for
- Supplier bills and payments
- Statutory returns for your board
- Statements ready for audit
- Government scheme and reimbursement claims
- Budget against actual spend, section by section
Reports for the head
- Collection against what is due
- Attendance trend by class
- Result analysis by subject
- Enquiry to admission conversion
- The day's summary by email
- Dashboards for the board and management
- Fee defaulters listed every morning
AI that spots the student who needs help
Included with every Udoox EduTech system. Most of it needs no key, no internet and nothing to set up — it simply starts telling you what needs your attention.
Falling marks, falling attendance, unpaid fees and late submissions read together, weeks before a result says it.
Which families usually pay late, so the reminder goes out before the due date rather than after.
How many are likely to apply this year, from three years of enquiries and admissions.
Where a mark distribution says the paper was hard, not the batch.
Periods, batches and correction work per teacher, so nobody is quietly carrying twice the work.
Report card comments and question paper drafts written for a teacher to edit and approve.
Less admin, more teaching
Here is where heads of institution notice the difference first.
An office that stops chasing
Fees, forms and follow-ups run to rules rather than to reminders, so the counter queue gets shorter.
Parents who hear from you first
Absence, marks and fee reminders reach the family the same day, before anyone has to ring in and ask.
Marks nobody has to retype
Entered once, moderated, published and printed — the same numbers all the way to the report card.
Teachers doing less paperwork
Attendance in a minute, marks in one column and the timetable already sorted out.
One record per student
Admission, fees, attendance, marks and certificates all hang off the same record, for as long as you need it.
Schools, colleges and coaching centres
Udoox EduTech is set up for the way each kind of institution runs its year, so a coaching centre is not filling in fields meant for a university.
Overview of school and college management software
What school and college management software is, what an institution should expect from it, and how Udoox EduTech handles it.
See How It WorksWhat is school management software?
It is one system that runs an institution: admissions, fees, timetables, attendance, exams, results and the records that follow a student for years. It replaces a stack of registers and spreadsheets that never quite agree.
What does Udoox EduTech do?
It covers admissions, fees, classes, attendance, exams, results, parents, teaching, library, hostel, transport, staff and reporting in one place, so nothing is entered twice.
Is it for schools, colleges or coaching centres?
All three, and a few more besides. A school, a college, a university department and a coaching centre each get the screens and the result formats they actually need.
How do parents see attendance and marks?
One login per family shows attendance, marks, fee bills, homework and notices, with alerts sent the same day when a student is absent or a fee falls due.
How are fees collected?
Fee structures per course and year, instalments with due dates, concessions with approval, online payment from a link, and late fees and reminders that run to rules rather than to somebody remembering.
Does it handle exams and marksheets?
Yes. Hall tickets, seating plans, marks entered component by component, moderation before results are published, and marksheets in the format your board or university expects.
Can teachers take attendance from a phone?
Yes. A class of forty is marked in under a minute, and the parents of absentees hear the same morning.
Does it cover hostel, transport and library?
Yes. Rooms and mess bills, routes and stops with charges by distance, and a library with issue, return, fines and reservations.
Can it run more than one campus?
Yes. Several campuses under one institution, each with its own courses, fees and calendar, and compared side by side.
Do teachers and office staff need training?
Very little. Attendance takes a minute, marks are entered in one column, and the office screens follow the order the work already happens in.
Can I move our existing student records across?
Yes. Students, guardians, courses, fee structures, outstanding dues and past results are imported during setup.
Is AI part of the price, or an add-on?
Included. The at-risk student list, fee default warnings and demand forecasts need no key and no internet. The parts that draft in words are optional and use a key you provide.
When can we start using it?
Days rather than months, and most institutions start at the beginning of a term so the year begins on one system.
From the first enquiry to the final marksheet
Udoox EduTech connects admissions, fees, classes and exams, so your office, your teachers and your parents all work from the same information.
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See Udoox EduTech in action
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